Microsoft Office 2016 comes jam-packed with features. See shortcuts and tips for using the keyboard, mouse, and ribbon to get fast access to the most commonly used commands. You’ll master Office 2016 in no time!
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Microsoft Office 2016 Keyboard Shortcuts
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Microsoft Office 2016 provides hundreds of commands, but you’ll likely only use a handful of those commands on a regular basis. To save time, use these Office 2016 keyboard shortcuts. With little effort, you can open files, find content, edit that content, and more!
| Function | Keystroke |
|---|---|
| Copy | Ctrl+C |
| Cut | Ctrl+X |
| Find | Ctrl+F |
| Go To | Ctrl+G |
| Help | F1 |
| Hyperlink | Ctrl+K |
| New | Ctrl+N |
| Open | Ctrl+O |
| Paste | Ctrl+V |
| Ctrl+P | |
| Replace | Ctrl+H |
| Save | Ctrl+S |
| Select All | Ctrl+A |
| Spell Check | F7 |
| Undo | Ctrl+Z |
| Redo | Ctrl+Y |
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Microsoft Office 2016 Mouse Button Functions
You can control Microsoft Office 2016 with your mouse or your keyboard. The mouse actions in this table work whether you’re using Word, Excel, Access, PowerPoint, or Outlook.
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| Mouse Button Used | Action | Purpose |
|---|---|---|
| Left mouse button | Click | Moves the cursor, highlights an object, pulls down a menu, or chooses a menu command |
| Left mouse button | Double-click | Highlights a word or edits an embedded object |
| Left mouse button | Triple-click | Highlights a paragraph |
| Left mouse button | Drag | Moves an object, resizes an object, highlights text, or highlights multiple objects |
| Wheel mouse button | Click | Automatically scrolls a document when you move the mouse up or down |
| Wheel mouse button | Roll | Scrolls a document up or down |
| Right mouse button | Right-click | Displays a shortcut pop-up menu |
Microsoft Office 2016 Ribbon Tabs
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Microsoft Office 2016 displays commands in a series of icons stored on different tabs. This combination of icons and tabs is known as the Ribbon interface, which appears in Word, PowerPoint, Excel, Outlook, and Access. The following tables show the commands grouped under each ribbon tab for each of the five programs.
Here are the commands for Microsoft Word 2016.
| Ribbon Tab Name | Command Groups | Dialog Box Shortcut Key |
|---|---|---|
| Home | Clipboard, Font, Paragraph, Styles, and Editing | Ctrl+D (Font) Alt+Ctrl+Shift+S (Styles) |
| Insert | Tables, Illustrations, Add-ins, Media, Comments, Header & Footer, and Text | |
| Design | Document Formatting and Page Background | |
| Layout | Page Setup, Paragraph, and Arrange | |
| References | Table of Contents, Footnotes, Citations & Bibliography, Captions, Index, and Table of Authorities | |
| Mailings | Create, Start Mail Merge, Write & Insert Fields, Preview Results, and Finish | |
| Review | Proofing, Insights, Language, Comments, Tracking, Changes, and Compare | |
| View | Views, Show, Zoom, Window, and Macros |
Here are the useful things you should know for Excel 2016.
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| Ribbon Tab Name | Command Groups | Dialog Box Shortcut Key |
|---|---|---|
| Home | Clipboard, Font, Alignment, Number, Styles, Cells, and Editing | Ctrl+Shift+F (Font) |
| Insert | Tables, Charts, Tours, Sparklines, Filter, and Links | |
| Page Layout | Themes, Page Setup, Scale to Fit, Sheet Options, and Arrange | |
| Formulas | Function Library, Defined Names, Formula Auditing, and Calculation | |
| Data | Get & Transform, Connections, Sort & Filter, Data Tools, Forecast, and Outline | |
| Review | Proofing, Insights, Language, Comments, and Changes | |
| View | Workbook Views, Show, Zoom, Window, and Macros |
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Here are the Microsoft PowerPoint commands that you should know.
| Ribbon Tab Name | Command Groups |
|---|---|
| Home | Clipboard, Slides, Font, Paragraph, Drawing, and Editing |
| Insert | Slides, Tables, Images, Illustrations, Links, Comments, Text, and Media |
| Design | Themes, Variants, and Customize |
| Transitions | Preview, Transition To This Slide, and Timing |
| Animations | Preview, Animation, Advanced Animation, and Timing |
| Slide Show | Start Slide Show, Set Up, and Monitors |
| Review | Proofing, Insights, Language, Comments, Compare and Ink |
| View | Presentation Views, Master Views, Show, Zoom, Color/Grayscale, Window, and Macros |
This list wouldn’t be complete without these useful Outlook 2016 commands.
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| Ribbon Tab Name | Command Groups |
|---|---|
| Home (Mail) | New, Delete, Respond, Move, Tags, Find, and Send/Receive |
| Send/Receive (Mail) | Send & Receive, Download, Server, and Preferences |
| Folder (Mail) | New, Actions, Clean Up, Favorites, IMAP, and Properties |
| View (Mail) | Current View, Messages, Arrangement, Layout, People Pane, and Window |
| Home (Calendar) | New, Go To, Arrange, Manage Calendars, Share, and Find |
| Send/Receive (Calendar) | Send & Receive, Download, and Preferences |
| Folder (Calendar) | New, Actions, Share, and Properties |
| View (Calendar) | Current View, Arrangement, Color, Layout, People Pane, and Window |
| Home (Contacts) | New, Delete, Communicate, Current View, Actions, Share, Tags, and Find |
| Send/Receive (Contacts) | Send & Receive, Download, and Preferences |
| Folder (Contacts) | New, Actions, Share, and Properties |
| View (Contacts) | Current View, Arrangement, Layout, People Pane, and Window |
| Home (Tasks) | New, Delete, Respond, Manage Task, Follow Up, Current View, Actions, Tags, and Find |
| Send/Receive (Tasks) | Send & Receive, Download, and Preferences |
| Folder (Tasks) | New, Actions, Share, and Properties |
| View (Tasks) | Current View, Arrangement, Layout, People Pane, and Window |
And finally, don’t forget these handy Microsoft Access 2016 commands.
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| Ribbon Tab Name | Command Groups |
|---|---|
| Home | Views, Clipboard, Sort & Filter, Records, Find, and Text Formatting |
| Create | Templates, Tables, Queries, Forms, Reports, and Macros & Code |
| External Data | Import & Link and Export |
| Database Tools | Tools, Macro, Relationships, Analyze, Move Data, and Add-Ins |