Note
Office 365 ProPlus is being renamed to Microsoft 365 Apps for enterprise. For more information about this change, read this blog post.
In Word, go to File Options General. Type your name in the 'User name' box if it isn't already there, and check the box below it for 'Always use these values regardless of sign in to Office'. This won't change any comments that already exist, only new ones going forward. Mar 15, 2019 On the Mac, I still use Office 365 because Office 2019 for the Mac lacks features built into the subscription-based product, though I don't see any good reason for the different feature sets in. Oct 01, 2011 Change document owner’s name in Microsoft Word for Mac? October 1, 2011 / Dave Taylor / MacOS X Help / 8 Comments I’m running a copy of microsoft office on the iMac I just bought and I’ve noticed it still carries the old owners name when saving files. Learn how to copy and paste comments into a new file in Microsoft Word in order to review them separately from the original document. Changes in Microsoft Word” for directions on copying and pasting text with all comments and edits from one file to another. How to Change Your User Name for Track Changes in Microsoft Word.
A comment is a note or annotation that an author or reviewer can add to a document. Microsoft Word displays the comment in the Reviewing pane or in a balloon in the margin of the document.
This article answers some frequently asked questions about the Comment feature in Word.
A balloon shows markup elements (for example, comments) in the margins of your document so that it doesn't cover text or affect the layout of the document. You can use balloons in Print Layout view or in Web Layout view to easily see and respond to reviewers' changes and comments.
To view the comments in a document, follow these steps:
Word 2010 and Word 2007
Word 2003 and Word 2002
To hide the comments, follow these steps:
Word 2010 and Word 2007
Word 2003 and Word 2002
To insert a comment, follow these steps:
Word 2010 and Word 2007
Word 2003 and Word 2002
Note
You cannot insert a comment in the header or footer area of a document. How do I change a comment?
To change an existing comment, do one of the following:
To delete a comment, do one of the following:
Word doesn't always display the complete text of a comment in a balloon. This can happen when the page contains many comments or very long comments. To see the complete text for all comments in a document, view the comments in the Reviewing pane.
Word 2010 and Word 2007
Word 2003 and Word 2002
To print a document with comments showing, follow these steps:
Word 2010
On the View tab, click Print Layout in the Document Viewsgroup.
On the Review tab, click Show Markup in the Tracking group, and then select the Comments check box.
To display the comments the way that you want them to appear in the printed document, do one of the following:
On the File menu, click Print.
Under Settings, click the arrow next to Print All Pages.
Click Print Markup.
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Word 2007
On the View tab, click Print Layout in the Document Viewsgroup.
On the Review tab, click Show Markup in the Tracking group, and then select the Comments check box.
To display the comments the way that you want them to appear in the printed document, do one of the following:
Click the Microsoft Office Button, and then click Print.
In the Print dialog box, change the Print what box to Document showing markup, and then click OK.
Word 2003 and Word 2002
Click Print Layout on the View menu.
On the View menu, click Markup to display the comments in your document.
Display the comments the way that you want them to appear in the printed document. To do this, do one of the following:
On the File menu, click Print.
In the Print dialog box, change the Print what box toDocument showing markup, and then click OK.
To print a document without printing the comments, follow these steps:
Word 2010
Do one of the following:
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Method 1
Method 2
Word 2007
Do one of the following:
Word 2003 and Word 2002
Do one of the following:
I can see the comments, but how do I determine the author of a comment and when it was made?
To see the author's name and the date and time that the comment was made, do one of the following:
Word 2010 and Word 2007
Word 2003 and Word 2002
For more information about how to use comments, see Remove tracked changes and comments from a document.